A Checklist for Your DJ

September 20, 2016

Before your wedding, you should:

  • Pick songs you want and don’t want played
  • Finalize your day of information
  • Review everything 1 week before your big day with the team working your event

Prior to your arrival:

  • Cover and tape wires in trip hazard zones
  • Perform microphone and battery check
  • Check lights to ensure they are not in your guests eyes
  • Prepare name monogram, uplights and photo booth where you want it to be

Before your family shows up:

  • Categorize music sets and work in your requests and important songs
  • Go through your timeline with banquet hall manager
  • Check with staff to identify where the venue dimmer switch is located
  • Determine bridal party’s seating and learn the pronunciation of their names
  • Ensure that all your songs are working and have backups on standby

During the Cocktail Hour:

  • DJ should introduce him/herself to your guests while checking sound volume
  • Ensure person who will be conducting the prayer has the microphone and knows how to use it
  • Ensure champagne is poured before the toast
  • If there are props for your photo booth, wear some and take song requests

During the Grand Entrance and Toasting:

  • Gather the bridal party and inform them of the entrance procedure and where they should go
  • Introduce those giving toasts and make sure they all know where the microphone is and how to use it
  • Direct the bridal party to remain standing until the couple has taken a seat
  • Coordinate with the photo/video vendors to be sure toasts are caught on film
  • Encourage guests to participate and applaud the couple

Before, during and after the meal:

  • Coordinate with the photo/video vendors so that they know what is happening and when
  • Prepare guests for your dinner is ready and how it will be served
  • Begin dinner set list while working in your low tempo dance style music
  • Follow-up with couple to see if they want anything else specific done
  • Dim the house lighting to enhance your mood
  • When dinner is finishing, slowly bring music volume up
  • Remind all your VIPs involved with the formalities that they are starting soon
  • Ensure the serving knife is at your cake table and announce to guests

During the formal and open dance period:

  • Coordinate with the photo/video vendors so that they know what is happening and when
  • Announce the couple’s first dance
  • Announce other song dedications or the importance of the song chosen
  • If others are requested to join, invite them onto your dance floor
  • Announce the open dance floor and invite the guests to join in
  • Play music based on couple’s preferences, take requests from the guests
  • Interact with guests over the microphone with tasteful announcements

During the Bouquet Toss:

  • Coordinate with the photo/video vendors for location and direction of the toss. Be sure to avoid obstacles
  • Gather the single girls on the dance floor for the toss (do you want an age limit?)
  • Encourage participation from the crowd
  • Repeat with all the single guys in the room for the garter toss
  • Determine the names of the catchers and give them a hand

Your Grand Finale:

  • Coordinate with the photo/video vendors for location and direction of the toss. Be sure to avoid obstacles
  • Determine if the couple wants the entertainment to extend into overtime before the end of the scheduled time
  • Ask the guests to form a circle around you for an encore and farewell
  • Finish off your evening with a warm hearted goodbye announcement